Administrative Coordinator, GEAR UP

Website Voorhees University

An Affirmative Action/Equal Employment Opportunity Employer


Voorhees University is a private, diverse, historically black, coeducational, liberal arts, baccalaureate degree-granting institution affiliated with the Episcopal Church. Located in rural Denmark, South Carolina, the University serves traditional and nontraditional students primarily from South Carolina and the southeastern region of the United States. The University offers each student a comprehensive general education experience coupled with professional education in the values-centered liberal arts environment that supports educational opportunities designed to help prepare students to function in a diverse and increasingly technological society. Accordingly, the University seeks to produce highly qualified graduates who coalesce intellect and faith in pursuit of life-long learning, healthy living, the betterment of society, and an abiding faith in God.


In accordance with the University’s mission, Dr. Ronnie Hopkins, 10th President of Voorhees University has issued the charge and call to action articulated through the University’s mantra: Begin. Believe. Become. that will advance Voorhees University to The Next Level of Excellence. President Hopkins believes and expects that Voorhees University will be nationally recognized as a premier, comprehensive liberal arts institution focused on student success, excellence and integrity. Through this charge, greater emphasis will be placed on high performing learners, highly accomplished faculty and staff, an involved community, and a supportive and dedicated alumni base.

Title: Administrative Coordinator, GEAR UP
Division: Academic Affairs
Salary Range: $38,000 – $45,000
FLSA Classification: Salaried, Exempt
Position Type/Duration: Full Time, Grant-funded/12 months
Position Schedule: 8a.m – 5p.m. (Some extended hours, weekends, and travel may be required)


GEAR UP will provide rigorous academic preparation leading to college and career readiness for students enrolled in high poverty, underserved rural schools impacted by lack of resources, low academic achievement, low graduation rates, and chronic cycles of underperformance and low education attainment among students and families of poverty. The GEAR UP Administrative Coordinator will assist the Project Director and the Associate Project Director of GEAR UP as they develop and implement the programming for the project in alignment with the Voorhees University GEAR UP! Project Narrative. The Voorhees University GEAR UP Administrative Coordinator provides clerical and administrative support for the GEAR UP Program. The position reports to the GEAR UP Project Director and Associate Project Director and performs various administrative staff assignments. Responsibilities require independent thinking and a highly responsive approach to the job assignment.


  • Maintain the Project Director’s and Associate Project Directors’ schedules and appointments on a computerized calendar, using the scheduling feature to conduct busy searches and streamline the meeting scheduling process. Arrange and coordinate meetings, events, and catering of conferences and workshops. Work closely with and assist all GEAR UP staff members.
  • Plan for all advisory committees and steering committees. Keep and distribute minutes and materials. Take notes during the meeting. Coordinate communication between committee members and the program coordinator. Type draft and final documents in word/ Create visuals using Microsoft Word and PowerPoint programs, incorporating color and transitional features.
  • Assist the Project Director and Associate Project Director with budget requests, maintain an accounting of budget funds, and request budget transfers when appropriate.
  • Prepare travel expense vouchers, purchase orders, RFPs, contracts, and other related documents. Also, track supplies to be purchased and update shopping lists.
  • Ability to establish and maintain effective working relationships with personnel in the office target school, communities, and partner organizations.


  • Associate Degree required. Bachelor’s degree is preferred.


  • Standard Office Environment.
  • Extended evenings and weekends required.


  • Ability to carry out staff assignments requiring the organization of material and development of procedures with minimal supervision.
  • Ability to speak and write effectively.
  • Proficient in Microsoft Word and PowerPoint and a working knowledge of Excel and Access. Proficient in Microsoft Publisher or Adobe PageMaker, or similar publishing software.
  • Ability to establish and maintain effective working relationships with personnel in the target schools, communities, and partner organizations.


Additional Physical, Cognitive, and Other Requirements:

Duties involve working in a school/office environment that is sedentary or may include walking and standing. Requires the ability to apply judgment and complex logic in defining problems, collecting information, and drawing valid conclusions. Duties require effectively informing and advising students, teachers, parents, community members, and others. Must correctly prepare reports, recommendations, correspondence, etc., including proper spelling, punctuation, and grammar. Duties require successful adaptation to stressors, emergencies, tight deadlines, etc. Must be able to record and exchange data, follow or deliver verbal or written instructions, and make presentations to varied groups, including students. Must be able to interpret/apply school or district policies and procedures. Must be able to add and subtract, multiply and divide, and determine decimals. The duties of the job require routine keyboard operations and the frequent use of a computer monitor and related equipment. Duties may involve the exertion of up to 10 pounds of force regularly.

Working Conditions:

Physical demands are restricted to general office activities, walking, standing, and the ability to complete light physical tasks. Duties require the movement/lifting of items weighing up to fifty pounds. Requires the ability to work under a degree of stress related to responsibilities that require constant attention and meeting tight deadlines.


This job description is not intended as a complete listing of job duties. The incumbent is responsible for performing other related duties as assigned/required and as specified in the Voorhees GEAR UP! Grant Project Narrative.


Review of applications will begin immediately and continue until the position is filled.

Please submit an employment application, cover letter detailing your interest and qualifications for the position, resume, and relevant transcript to apply.

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